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Important Deadlines:

Close of Business on Feb. 15, 2019: Booth artwork graphics due to Shepard

Close of Business on Feb. 22, 2019: Hotel cutoff

Close of Business on Mar. 15, 2019: Shipping deadline

Booth Set-Up & Floor Hours :

This is a turn-key solution. All booth equipment will be provided by show management. All you have to do is show up!

Exhibit Space Set-Up:

Monday, Mar. 18, 2019
3:00 p.m. – 5:oo p.m.

Exhibit Floor Hours:

Monday, Mar. 18, 2019
Welcome Reception on the Exhibition Floor, 5:00 p.m.–6:00 p.m.

Tuesday, Mar. 19, 2019
7:30 a.m.–5:15 p.m

Wednesday, Mar. 20, 2019
7:45 a.m.–5:00 p.m

Exhibit Space Tear Down:

Wednesday, Mar. 20, 2019
5:00 p.m.

Material Handling:

Material Handling Information

Shipping Label


Hyatt Regency Hill Country Resort

9800 Hyatt Resort Dr
San Antonio, TX 78251
P: +1 210.647.1234

The special conference rate at the Hyatt Regency Hill Country Resort, is $239 + tax per night. This rate is valid through close of business on Friday, Feb. 22, 2019, pending availability. Reservations must be made through the Hyatt Regency Hill Country Resort directly.

Insurance Liability

It is agreed that each individual exhibitor must assume all responsibility for any damage caused to the exhibition area and exempt the organizers from all liability which may ensue from any cause whatsoever. Exhibitors are responsible for their equipment and are required to carry their own insurance, which should remain in force until their exhibits are removed from the exhibition.

The exhibitor understands that neither the Hyatt Regency Hill Country Resort nor Eventful Conferences maintain insurance covering the exhibitor’s property, and it is the responsibility of the exhibitor to obtain such insurance. Please refer to the Rules, Regulations and Additional Conditions section of the Sponsorship Brochure.

The organizers accept no responsibility for the safety of any goods, packages, or other materials on-site or in the absence of the exhibitor, their agent, or contractor.